Document analysis with AI
From automating individual work steps on the document to creating a basis for the strategic development of the portfolio of offerings - automated document analysis holds enormous potential for companies.
What AI for document analysis can do
Document analysis is the basis for automated document processing and an important building block in the digitalization of numerous business processes. It is about recognizing important information from documents, such as invoices, delivery bills or contracts, and making it available in a structured form. Document analysis using AI technology makes it possible to evaluate even complex information from non-standardized documents - quickly and precisely.
Document analysis in practical use
The use of AI-based document analysis not only saves time, but can revolutionize the entire work process. Not only can information be extracted from “classic” supporting documents, such as invoices - even complex documents, such as contracts or scientific studies, can be automatically analyzed for specific content. This could be a contract clause or the result of a medical treatment. During document analysis, the AI recognizes content regardless of the exact wording and also regardless of where exactly in the document the information is located.
Information availability
The very fact that document analysis is performed “technically” by AI makes it possible to check large volumes of text quickly and in a structured manner - previously an organizationally complex and personnel-intensive process that was often not realistically possible at all. The AI-based document analysis checks hundreds of contract documents for specific content in a very short time and makes this, previously “hidden” information accessible.
Faster, more precise processing
This not only significantly increases recognition rates for document analysis of “classic” documents, but also makes it possible to automatically read out information that was previously only available through the use of personnel.
Time saving
Cost savings
Quality improvement
Scalability
Compliance
Data availability
Workflow automation
How the document analysis AI works
Basic document analysis & classification
Extraction of the relevant information
AI-based document analysis recognizes the desired content in context (visual and linguistic). Natural Language Processing (NLP) based on Deep Learning technology is used. Here, all text modules contained in the document are placed in relation to each other, which makes it possible to recognize complex relationships - regardless of the document structure, format and exact wording in the text. The AI reads at a human level.
The document analysis AI learns to recognize the relevant information on the basis of (a few) training documents. Once trained, the “AI model” can extract the desired information reliably and with very high precision.
Quality assurance & data reconciliation
If a system for intelligent document analysis is used, it is usually integrated seamlessly into existing system landscapes. This means that reconciliation with existing data in leading systems (e.g. ERP, CRM) can take place without any problems.
In addition, “human-in-the-loop” is still a component of document analysis solutions - especially when evaluating complex information. This means that there is the possibility of “personally” checking and editing the extracted information. The document analysis system already indicates which content was recognized with which “confidence”. So this process step is also very efficient.
Follow-up workflows & connectivity
The AI system for document analysis
With kinisto, information from documents of any length and complexity can be converted into structured data and quickly processed further - regardless of the input channel, the formats or the structure of documents. kinisto goes a big step further than conventional systems for document analysis. Based on Natural Language Processing (NLP) with Deep Learning methods, kinisto recognizes information in context and makes it usable.
As a specialist in document analysis with AI technology in practical use, we will be happy to advise you!
